How to Set Up Remote Employees with PayWhiz

While hiring remote or out-of-state employees offers a wider talent pool and increased flexibility for companies, it can also add additional tax and compliance obligations.

This guide provides step-by-step instructions on how to set up remote employees with PayWhiz. It explains how to initiate onboarding for remote workers, select their work location, and complete the process. It also shows how to navigate to the sections on the PayWhiz platform to set up remote employees effectively. By following this guide, users can easily manage remote workers' payroll and taxes.

Please note: In order to add remote employees, you may need to activate the "remote worker" feature on your account. If you don't see this option or need help enabling it, feel free to contact our support team at support@paywhizhr.com.

Using electronic onboarding

1. Navigate to your PayWhiz account.

2. Initiate onboarding​ as with regular employees.​

3. After selecting the legal company toggle "Remote worker" to "YES"

4. Select the work location designated for remote workers

5. Continue the onboarding process as usual.

Using the Quick Hire Feature

1. Navigate to the "Quick Hire" screen.

2. Check the "Remote Worker" checkbox.

Remote Workers will have all employee and employer taxes (including SUI) based on the employee’s Resident Location code

3. Enter the employee address to populate the resident location.

4. Select the Work location from the dropdown.

The dropdown will display relevant options based on the employee resident address.

Setting up an existing employee as remote worker

1. Navigate to "Employee Pay > Tax Information"

2. Check the "Remote Worker" checkbox.

3. Select the correct work location from the dropdown.

The dropdown will display work locations based on the employee’s residence location.

4. Click "Save"

In conclusion, utilizing PayWhiz to onboard and manage remote employees simplifies the process for businesses. By following these clear instructions, you can ensure your remote workforce is set up correctly, streamlining payroll and tax compliance for both the company and the employees.

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