How to Process a Special (off cycle) Payroll
A special payroll run, also known as an off-cycle payroll, is an unscheduled payroll processing cycle that falls outside the regular payroll schedule. It is typically used to process payments that don't fit into the standard payroll cycle, such as bonuses, commissions, or retroactive pay adjustments.
This article will guide you on how to process a special payroll using the isolved platform.
Setting up a special payroll run
1. Log in to paywhizhr.com/client
2. Navigate to "Payroll Processing » Client Run Schedule"
If you have more than one pay group, make sure the correct pay group is selected.
3. Click "Add New"
4. Select "Special" in the dropdown.
5. Select "5th pay of the Month".
6. Select Run Date, Pay Date, and Pay Period.
The "Run Date" is the day you will process the payroll run.
The "Pay Date" is the day the employees will get paid. (Must be at least 2 days after the run date).
The "Pay Period" is the period for which the employees are getting paid.
The "Pay Date" is the day the employees will get paid. (Must be at least 2 days after the run date).
The "Pay Period" is the period for which the employees are getting paid.
7. You can block certain services and pay items by clicking on the "Services" and "Blocked Pay Items" tabs.
8. When done click "Save"
Enter hours and dollars
9. Click "PAYROLL PROCESSING"
Entering Data for multiple employees
10. Click "Additional Check Entry Grid"
11. Select "Additional Check" from the Additional Check dropdown.
12. Click "Apply".
13. Enter payroll data as you normally would.
Individual Time Entry
14. Click "Individual Time Entry"
15. Click "Add New"
16. Select "Additional Check" from the dropdown.
17. Click "Save".
18. Enter the check information.
Process Payroll
19. Click "Process Payroll"
20. Make sure the pay period, run date, and pay date is correct.
If you have more than one pay group, make sure the correct pay group is selected.
21. Recommended: Click "Preview" to preview the payroll.
22. If everything looks good you can process the payroll.
Frequently Asked Questions
I created a special payroll, but it doesn't appear on the payroll processing or preview screen?
The system defaults to showing payrolls with today’s run date. If the special payroll you created has a past run date, it may not appear.
Try updating the run date to today’s date to see if it becomes available for preview.
If there is a regular payroll scheduled for today, the system may prioritize displaying that instead. In this case, you can temporarily change the run date of the regular payroll to a future date. Just remember to switch it back once the special payroll has been processed.
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